Objective: The purpose of the job is to provide administrative and secretarial support to members of the organization and provide backup, as needed.
Reception / Phone Coverage
Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately. Answering, screening and forwarding incoming phone calls. Answer all phones promptly and in a pleasant and professional manner. Take detailed messages and deliver them without delay to the intended party or assist callers by redirecting them to another available party who can help them. Coordinate with back-up secretary to ensure that all phones on board are covered at all times. Receiving and sorting daily mail.
General Secretarial Support Provide general secretarial support to include copying, faxing, filing, spreadsheet work and presentation preparation. Acquire and maintain a good understanding of Moody's business, and particular business line being supported, in order to provide optimal customer service.
Administrative Back-Up During vacations and times of absence, provide back-up in order to ensure uninterrupted flow of operations with regard to support staff, technology and all office issues.
Meeting Coordination Assist in process meeting requests for team including setting up appointments, reserving conference rooms by using Meeting Room Management system (Condeco), requesting security passes for guests, arranging for teleconference numbers, refreshments, handouts, etc.
Travel & Entertainment
Assist in arranging travel for team members including air, rail, car service, and hotel and conference registrations taking care to be mindful of deadlines and working to ensure that the most economical options are taken advantage of. Timely and accurate preparation and submission of T&E reports for each analyst supported, ensuring that company policies have been followed and that proper and organized documentation is provided to support the report.
Timely and accurate preparation and submission of invoices, ensuring that proper accounts are used, amounts are correct and that proper and organized documentation is provided to support the invoice.
Prompt and accurate preparation of various correspondence.
Liaison As needed, assist team members by acting as liaison to Building Services with regard to equipment, building issues, and internal moves. As needed, provides IT Assistance to all employees and liaises with the IT team in London.
Other Provide support in ordering office and kitchen supplies.May be called upon to take on additional responsibilities and/or perform other tasks as assigned.
Relevant secretarial / administrative experience working in a corporate environment supporting a team
Solid working knowledge of, and skill in, the Microsoft Office Suite including Outlook, Word, Excel and PowerPoint.
In CALENDAR, ability to create and modify appointments using the planner; in E-MAIL, the ability to create, send and forward email
ability to create and modify basic communications
ability to create and modify basic spreadsheets
ability to create and modify presentations
Strong organization skills
Excellent manner and well-groomed appearance
Very good verbal and written communications skills; fluency in local language (Spanish) and English is essential
Ability to multi-task and adapt to shifting priorities
Excellent attention to detail
Strong orientation towards teamwork
Requires moderate supervision
Moody's is an essential component of the global capital markets, providing credit ratings, research, tools and analysis that contribute to transparent and integrated financial markets. Moody's Corporation (NYSE: MCO) is the parent company of Moody's Investors Service, which provides credit ratings and research covering debt instruments and securities, and Moody's Analytics, which offers leading-edge software, advisory services and research for credit and economic analysis and financial risk management. The Corporation, which reported revenue of $3.6 billion in 2016, employs approximately 10,700 people worldwide and maintains a presence in 36 countries. Further information is available at www.moodys.com.
Moody's is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or any other characteristic protected by law.
MIS and MSS Candidates are asked to disclose securities holdings pursuant to Moody's Policy for Securities Trading. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.