Administrative Assistant (Partime 20 hours / week) – 1 year fixed term assignment
March 13, 2018
The Role / Responsibilities: We are looking for an Administartive Assistant to provide administrative and secretarial support to SVP-Govt & Public Affairs and to the London members of Government and Public Affairs ("GPA"), as needed. This is a 1 year fixed term assignment - part time 20 hours / week.
General Secretarial Support Provide general secretarial support to include copying, faxing, filing, spreadsheet work and presentation preparation. Acquire and maintain a good understanding of Moody's business, and particular business line being supported, in order to provide optimal customer service.
Phone Coverage Answer all phones promptly and in a pleasant and professional manner. Take detailed messages and deliver them without delay to the intended party or assist callers by redirecting them to another available party who can help them. Coordinate with back-up secretary to ensure that all phones on board are covered at all times.
Diary management Provide driary support as required
Administrative Back-Up During vacations and times of absence, provide back-up for peers located in London in order to ensure uninterrupted flow of operations with regard to the GPA team.
Meeting Coordination Assist in handling meeting requests for team including setting up appointments, reserving conference rooms, requesting security passes for guests, arranging for teleconference numbers, refreshments, handouts, etc.
Travel & Entertainment Assist in arranging travel for team members including air, rail, car service, and hotel and conference registrations taking care to be mindful of deadlines and working to ensure that the most economical options are taken advantage of. Timely and accurate preparation and submission of T&E reports for each analyst supported, ensuring that company policies have been followed and that proper and organized documentation is provided to support the report.
Accounts Payable Timely and accurate preparation and submission of invoices, ensuring that proper accounts are used, amounts are correct and that proper and organized documentation is provided to support the invoice.
Correspondence Prompt and accurate preparation of various correspondence.
Liaison As needed, assist team members by acting as liaison to Building Services with regard to equipment, building issues, and internal moves.
Other May be called upon to take on additional responsibilities and/or perform other tasks as assigned.
Government and Public Affairs ("GPA")
Relevant secretarial / administrative experience working in a corporate environment supporting a team
Solid working knowledge of, and skill in, the Microsoft Office Suite including Outlook, Word, Excel and PowerPoint.
In CALENDAR, ability to create and modify appointments using the planner; in E-MAIL, the ability to create, send and forward email
ability to create and modify basic communications
ability to create and modify basic spreadsheets
ability to create and modify presentations
Strong organization skills
Excellent manner and well-groomed appearance
Very good verbal and written communications skills
Ability to multi-task and adapt to shifting priorities
Excellent attention to detail
Strong orientation towards teamwork
Requires moderate supervision
Fluent in German and English is essential
Moody's is an essential component of the global capital markets, providing credit ratings, research, tools and analysis that contribute to transparent and integrated financial markets. Moody's Corporation (NYSE: MCO) is the parent company of Moody's Investors Service, which provides credit ratings and research covering debt instruments and securities, and Moody's Analytics, which offers leading-edge software, advisory services and research for credit and economic analysis and financial risk management. The Corporation, which reported revenue of $3.6 billion in 2016, employs approximately 10,700 people worldwide and maintains a presence in 36 countries. Further information is available at www.moodys.com.
Moody's is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or any other characteristic protected by law.
Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody's Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.