Sound Transit Program Manager Risk Engineering Job #17-01163
SALARY: $99,206.00 - $124,008.00 Annually
CLOSING DATE: Continuous GENERAL PURPOSE: Under general direction, directs, manages, and coordinates the development and implementation of robust and best project risk management practice, tools and appropriate software models, vision, strategy, policies, processes and procedures for all Sound Transit capital programs; manages, coaches and develops a formalized project risk assessment, risk mitigation, and risk management process and systems that support the Agency's capital program objectives and which delivers best practice results, added value and continuous improvements; coordinates value engineering activities and workshops; ensures application of inter-agency lessons learned program; updates, maintains, and manages project risk registers to reflect current risk conditions; prepares materials for Federal Transit Administration (FTA) for the New Starts reporting process, including periodic in-depth analysis and reporting in the Agency Progress Report (APR), and at quarterly FTA meetings; manages consultants and consultant contracts relating to risk assessments and value engineering; and provides highly responsible and complex administrative support to the Project Controls Director of Scheduling, Estimating, Risk and VE, and the Deputy Executive Director of Project Control and VE.
Essential Functions The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. • Direct, manage, and coordinate the development and implementation of robust and best practice for a comprehensive risk management plan that clearly defines roles and responsibilities for all ST capital projects; establish methodology on how the Agency will identify and quantify project risks; implement and track risk response activities, and monitor and control risks throughout the life of the program; conduct project risk analysis and risk mitigation, baseline cost and schedule contingency analysis using risk simulation and modeling tools such as Primavera Risk Analysis, @ Risk, Crystal Ball and Acumen Fuse Risk. • Provide independent assessments and reports to management; provide well written reports of risk analysis results for review by management; and ensure publication and distribute final risk assessment reports to management and third party stakeholders.. • Manage, coach and develop agency staff and coordinate work activities and work products of assigned staff, consultants, and contractors; and provide training and technical expertise and assistance as needed on policies and procedures related to area of assignment. • Lead, supervise, and coordinate with Value Engineering (VE) study and Program Manager using a multi-disciplined team from the Agency and consultants to develop recommendations for important design decisions with the primary objective of value improvement and cost savings and understand and report on the additional risk to cost and schedule that these changes may create. • Regularly reassess contract and program contingency reserves for potential claims and unknown risks, incorporating information related to risks identified and quantified through its risk assessment processes; regularly integrate estimates for capital, support costs, and contingency reserves into a program-wide report; submit monthly and quarterly status reports to the Division Director and management; and ensure that reports to the FTA and other stakeholders reflect current data and provides an accurate representative of the program's status.. • Provide support in managing consultant contracts relating to risk management and value engineering, including scope development, negotiations, facilitation, and report development and presentation. • Supervises the preparation, update and maintenance of all the project risk registers to reflect current risk conditions and provide monthly and quarterly reports to management, FTA, and other stakeholders. • Participate in the FTA monthly and quarterly meetings and present progress reporting relating to risk assessment program. • Support Federal and/or State reviews of project scope, schedule and budget; serves as Agency's main point of contact and facilitate review process to ensure success; produce status reports as required; serve as liaison with other programs, divisions, or outside agencies as assigned; negotiate and resolve sensitive and controversial issues; and perform other related duties as required and as assigned by the Project Control Director - Scheduling, Estimating, Risk & VE. • Coordinates and attends meetings with design groups, cost consultants, third parties, ST construction management, consultant construction management and contractors to determine scope and discuss costs for various projects and to resolve risk issues for proposed changes. • Provide general cost estimating and schedule project control support for specific capital projects, as necessary. • Provide strategic and operational information and reports to share with others as and when required, and ensure appropriate monitoring, reporting systems and procedures are in place to meet objectives. • Provide support to the department and others on matters as directed; serve as staff on a variety of committees as assigned; prepare and present staff reports and other necessary correspondence; attend and participate in professional group meetings; maintain awareness of new trends and developments in the fields related to area of assignment; incorporate new developments as appropriate; ensure processes, policies and practices are interpreted and applied consistently and effectively; ensure accountability and compliance with all current and applicable state and federal laws, Agency policies and procedures, rules and regulations.
Minimum Qualifications Education and Experience: Bachelor's Degree in engineering, architecture, construction management, or closely related field and eight years of experience administering and performing a formalized project risk assessment, risk mitigation, and risk management program including cost and schedule risk identification, tracking, and mitigation processes, preferably in a transit or transportation capital program environment; OR an equivalent combination of education and experience.
Required Licenses or Certifications: None
Preferred Licenses or Certifications: Risk Management certification, either through PMI (PMI-RMP), AACEi (DRMP), or equal preferred.
Required Knowledge of: • Advanced knowledge of risk assessment strategies and techniques • Thorough understanding of construction, contracts and terminology • Design criteria for light rail projects, project documents and all discipline design drawings and specifications. • Construction with field and bid experience in construction methods, labor productivities, work processes, equipment types/usage, scheduling of work activities, judgment related to incidental cost impacts, owner/general contractor/subcontractor contract relationships and claim analysis. • Resources used for risk assessment modeling including software based system such as Primavera Risk Analysis, @Risk, Crystal Ball, and/or Acumen Fuse Risk. • Federal Transportation Agency (FTA) Top-Down risk assessment methodology. • Contractual terms and conditions. • Advanced methods and techniques of statistical analysis and concepts. • Pertinent federal, state, and local laws, codes, and regulations. • Techniques to work effectively under pressure, meet deadlines, and adjust to changing priorities. • Principles of business letter writing and basic report preparation. • English usage, spelling, grammar, and punctuation. • Modern office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, and statistical databases. • Supervising/leading and evaluating work carried out by staff and consultants.
Required Skill in: • Highly skilled communicator with the ability to form and maintain good relationships internally and externally. • Proven management skills with the ability to optimize team performance and development. • Managing and coordinating formalized cost and schedule risk identification, tracking, and mitigation processes related to the activities of strategic risk assessment. • Highly developed analytical skills. • Strong technical mindset and able to read and interpret technical data and translate to others. • Highly numerate with the ability to research, assemble, manage and manipulate numerical information. • Results orientated and organized with the ability to plan and deliver against deadlines. • Excellent attention to detail skills. • Utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and reports. • Establishing and maintaining effective working relationships with other department staff, management, vendors, outside agencies, community groups and the general public. • Developing, implementing, interpreting and administering policies and procedures sufficient to administer, discuss, resolve, and explain them to staff and other constituencies. • Applying project management techniques and principles. • Applying appropriate oral and written communication techniques to various individuals. • Interpreting and applying applicable federal, state, and local policies, laws, and regulations. • Preparing and analyzing complex data and comprehensive reports. • Working cooperatively with other departments, Agency officials, and outside agencies. • Leading and delegating daily tasks, communicating, and providing feedback and work direction to assigned staff/consultants.
Physical Demands/Work Environment • Work is performed in a standard office environment. • Subject to standing, walking, bending, reaching, stooping, and lifting of objects up to 25 pounds; may occasionally be exposed to dangerous machinery and extreme noise when visiting construction sites and working in the field.
The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.
It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.
We are an Equal Opportunity Employer and value workplace diversity. We seek to create an environment and culture that embraces the differences of our employees. You will find an exceptionally diverse group of people at Sound Transit with regard to culture, beliefs, communication styles, and life and work experiences.
All qualified applicants are considered in accordance with applicable laws prohibiting discrimination on the basis of race, color, religion, gender, national origin, age, sexual orientation, marital status, disabilities, gender identity, status as a parent, protected veteran status, or any other characteristic protected by law.