ITT is seeking a highly organized paralegal possessing at least seven years of experience at a law firm and/or in-house corporate legal department to assist ITT’s Corporate Law group on a variety of legal matters. Strong organizational skills and attention to detail are essential.
About the Company:
ITT is headquartered in White Plains, N.Y., with employees in more than 35 countries and sales in approximately 125 countries. The company generated 2017 revenues of $2.6 billion.
ITT has been named to the Forbes 2018 list of America's Best Midsize Employers. This achievement recognizes ITT's focus and commitment to fostering a healthy, high-performing culture and creating a workplace defined by innovation and continuous improvement. ITT was also awarded the 2018 Manufacturing Leadership Award which distinguishes ITT for its visionary leadership, commitment to employees and workplace culture, and ability to innovatively solve problems for customers.
ITT operates through three Value Centers:
Industrial Process designs and manufactures pumps, valves, monitoring and control systems, water treatment and aftermarket services for the chemical, oil and gas, mining and other industrial process markets, as well as global service capabilities;
Motion Technologies designs and manufactures brake pads, shock absorbers and sealing solutions for the automotive and rail markets;
Connect and Control Technologies designs and manufactures harsh-environment connectors and critical energy absorption and flow control components primarily for the aerospace, defense and industrial markets.
Essential functions for the role:
Administration of the corporate subsidiary management process in the US and internationally and coordination with regional paralegals and attorneys, including:
Maintenance of an online database of all ITT subsidiaries;
Drafting of corporate resolutions, including organizational resolutions, annual officer/director elections, banking resolutions, etc.;
Preparation of meeting minutes when meetings are held;
Providing current lists of officers and directors;
Maintenance of minute books in accordance with legal requirements;
Filings of annual reports in states where legally required for each subsidiary;
Qualifications/registrations to do business, and withdrawals; and
“Doing business as” filings where different names are utilized for a subsidiary.
Involvement in the Board meeting preparation process and corporate secretarial function, including:
Coordination of meeting materials and mailings, as well as post-meeting procedures, e.g., filing of approved meeting minutes;
Drafting of various documents, including resolutions, Board schedules, agendas, meeting minutes and other material for the Board;
Assisting with the preparation of Board meeting materials, including conducting research on topical issues and corporate governance matters; and
Assisting in the drafting, printing and mailing of the Company’s proxy statement and all coordination activities associated with the proxy statement and Annual Meeting of Shareholders.
Assisting in the preparation and filing of documents with the New York Stock Exchange;
Assisting attorneys in tracking litigation matters and compiling periodic litigation reports; tracking service of process on online database; and support in responding to certain subpoenas;
Assisting attorneys in research activities, document gathering, as well as with investigations and initial drafting of responses to legal inquiries and demands;
Processing reports and bills from vendors, obtaining necessary approvals and sending for payment; and
Other general assistance to the Legal Department, including assisting in due diligence activities related to mergers and acquisitions.
Minimum 7 years of experience working as a paralegal or legal assistant at a law firm or in-house corporate legal department (in-house experience a plus);
Experience with managing domestic and foreign subsidiary activities, corporate governance items and corporate records;
Proficient computer software skills in the Microsoft Office suite and with licensed software tools;
Advanced legal research skills, including knowledge of electronic search technology and relevant databases;
Able to manage multiple tasks with minimal oversight and comfort level with interactions with Board of Directors;
Stellar organizational skills and a demonstrated track record of managing the details required of a paralegal;
Excellent written and verbal communication skills and the ability to collaborate with others; and
Ability to work independently, multi-task and prioritize workload effectively.
Be at your best by finding ways to develop and improve and by including and learning from others
Seeks feedback to enhance self-awareness; shares experience and expertise with others
Share, listen to, seek out and respectfully consider diverse ideas, perspectives, experiences and approaches
Be innovative by finding new ways to win and looking for better ways to work
Identifies new ways to collaborate with others and improve internal processes; tests new approaches to find best practices
Sees the opportunity for change and supports it; is ready to adapt to new work situations, processes and technologies
Be accountable by leading with character and driving for results
Performs with integrity and reliability; takes responsibility and follows through on commitments
Displays a sense of urgency; is proactive and persistent in getting things done quickly
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.