Hudson County Community College is an award-winning, comprehensive urban college with two campuses located just minutes from Manhattan in Jersey City and Union City, NJ. The Journal Square campus sits at the center of Journal Square in the center of Jersey City, next to a major PATH station and transportation hub, while the Union City campus sits adjacent to a vital light rail station.
Fully accredited by the Middle States Commission on Higher Education, the College offers courses and classes in a wide variety of disciplines to the people and businesses of Hudson County, one of the most historic and ethnically diverse areas of the United States. The College was recognized with the 2012 Association of Community College Trustees (ACCT) Northeast Regional Equity Award, was a finalist for the American Association of Community Colleges’ (AACC) Student Success Award, and was presented with the New Jersey Business & Industry Association’s Good Neighbor Awards in 2009 for the Culinary Arts Conference Center and in 2012 for the North Hudson Campus Project, and in 2015 for the state-of-the-art, award-winning Glen Gabert Library Building.
The College is currently searching for a full-time Secretary to serve on our team. The Secretary for the Center for Online Learning (COL) provides varied secretarial support to supervisor such as receptionist duties, answering and screening telephone calls, referring messages, compiling and sorting information, typing and proofreading documents, filing, opening/distributing/responding to mail, photocopying, scheduling, ordering supplies, reviewing invoices and resolving discrepancies, collating materials, distributing information, providing and verifying requested information, coordinating timesheets, etc.
Provides varied secretarial support to supervisor such as receptionist duties, answering and screening telephone calls, referring messages, compiling and sorting information, typing and proofreading documents, filing, opening/distributing/responding to mail, photocopying, scheduling, ordering supplies, reviewing invoices and resolving discrepancies, collating materials, distributing information, providing and verifying requested information, coordinating timesheets, etc.
Keeps those supported continually aware of both routine and unusual work area situations requiring their prompt attention. Resolves various questions or issues and refers the more complicated issues to a higher level for resolution.
Composes various memorandum or correspondence in response to both internal and external requests for College information such as brochures, flyers, course descriptions, etc.
Maintains calendar for those supported, scheduling and recording appointments as requested. May arrange travel plans on behalf of those supported. Schedules workshops and meetings as required. Supports events as needed.
Regularly operates standard office equipment such as a computer, photocopier, fax machine, typewriter, multiple telephone system, scanner, printer, etc., in normal course of job activities.
Utilizes MS Office, word processing equipment and software to input and edit standard text for work area correspondence, reports, and presentations and to format documents and print mass mailings at the request of those supported.
Input and edit data to pre-established spreadsheets, establish new spreadsheets, format documents, and perform sorts and merges at the request of those supported. Input and update information, and generate various reports and data lists.
Maintains the office environment and coordinates work study students and interns.
Interacts with individuals both within and outside of the College to gather, provide, or clarify information related to work activities and work area operations.
Maintains the Centers email and forward as required. Answer the Centers phone and provide given documented support and forward as required.
Projects a positive self-image of professionalism, appearance, confidentiality, courtesy, conduct, honesty, fairness, and personal integrity at all times.
May perform other secretarial activities, as required. Remains flexible and adaptable in work schedules and work assignments as defined by College and departmental needs.
High School diploma or equivalent
Minimum of one year of related work experience.
Effective communication and interpersonal skills required.
High proficiency in MS office required. Working knowledge of standard office equipment required.
Basic courtesy, tact, and diplomacy required regarding interaction with others.
Good keyboarding, recordkeeping, and organization skills required.
AA degree in computers or related field
Experience working in an educational setting.
To Apply: Send letter of application with references, resume, and salary requirements via email to:
As a New Jersey First Act Employer, new employees must establish a primary residence in New Jersey within one year unless an exemption applies.
HCCC IS AN EEO/AA EMPLOYER
About Hudson County Community College
Hudson County Community College is a public, comprehensive urban community college committed to offering high-quality programs that are affordable, accessible and community-centered. Students at HCCC may pursue courses on two campuses, both of which are located in close proximity to public transportation hubs.