This position is a vital part of Operations Facilities Team. The campus physical plant is an important asset that must be properly maintained. This person is responsible for a variety of essential services (landscaping, snow removal, roofs, flooring, painting, windows, etc.).
Reporting to Senior Director of Facilities, responsible for the daily management of the HBS Building and Grounds. Works directly with trades and supervises vendors as assigned. Works closely with Manager of Physical Plant to coordinate all buildings and grounds issues. Works closely with and takes direction from Director of Facilities.
Manages Facilities Coordinator and assigns requests and tasks as appropriate.
Works closely with and collaborates with the Associate Director of Sustainability to integrate sustainability goals into buildings and grounds program.
Oversees and assists in ensuring proper operation of all building exteriors on HBS Campus, including but are not limited to: painting, roofs, doors, railings, windows, brick, masonry, wood work, stairs, waterproofing, gutters, etc.
Completes service requests as assigned through the Service Now system and offers direction and oversight of HBS trades staff on buildings and grounds related work orders.
Responsible for delivery of a comprehensive landscape maintenance program. Identifies and implements program adhering to Harvard's Sustainable Landscaping Standards, meeting the goals of reducing water usage and increasing organic landscaping. Landscape includes but is not limited to: grass, plantings, trees, mulch, irrigation, pathways, roads, stripping, etc.
Responsible for management and operation of Rainbird Maxicom irrigation system to meet campus aesthetics standards and University water reduction goals as well as campus tree inventory Arborscope database.
Works with vendors to prepare and implement a snow removal program for all campus roads, pathways, steps, and high traffic areas. Ensures that walkways are kept in a safe and clean manner.
Acts as project manager on landscape and building exterior capital projects as assigned and works to meet HBS project requirements including the Harvard Green Building Standards and the HBS Environmental Framework project goals for all capital projects.
Responsible for underground storm water and sewer utilities maintenance, upkeep, surveys, and accurate as-built drawing. Works to meet the storm water runoff reduction and improved storm water quality goals.
Manages campus carpet and flooring program for interior spaces (classrooms, offices, common areas, etc). Tracks and identifies areas that require upgrades.
Manages interior and exterior painting maintenance program. Addresses annual and as needed painting needs.
Performs project management responsibilities as assigned: prepares contracts, maintains project schedules, logistics planning, communications, creates and tracks project budget.
Oversees and manages Facilities operating budget and approves related expenditures and invoices for payment.
Represents the department with City of Boston (COB) on the inspection of buildings and systems. Manages annual COB inspection program for Inspectional Services, Fire Department and Licensing Board
Represents Facilities on University committees and on all related capital projects which include landscaping, building envelope, structural issues, etc. to ensure projects are to HBS standard.
Responsible for maintaining deferred maintenance records for all buildings. Works closely with contractor for inspection and reporting on campus deferred maintenance plan.
Represents HBS on University wide committee for Facilities Condition Assessments (FCA) and responsible for submitting campus FCA report annually. Identifies opportunities for energy and water reduction from the FCA report.
Manages and coordinates all Facilities responsibilities on high profile campus events including Commencement and Reunions, specifically tent operations.
Must accommodate schedule demands including nights and weekends for special events, special projects, emergencies and snow removal, etc.
We continue to monitor the evolving COVID-19 guidelines and restrictions, we appreciate your understanding and flexibility with our interview process. Please note that we will be conducting interviews virtually (phone and or Zoom) for selected candidates until further notice
Cover Letter is Required.
Many HBS employees are eligible for Flexible Work Arrangements, which may be explored during the interview process.
Culture of Inclusion: The work and well-being of HBS are strengthened profoundly by the diversity of our network and our differences in background, culture, experience, national origin, religion, sexual orientation, and much more.
Harvard Business School will not offer visa sponsorship for this opportunity.
Salary Grade: 057
Union: 00 - Non Union, Exempt or Temporary
Over 5 years of experience required including 3 years in facilities management.
Bachelor's and/or Master's degree in Engineering or Facilities Management preferred.
Considerable knowledge and experience in sustainable landscaping and building envelope management are preferred.
Strong Computer skills required. (MS Excel, Word, MS Outlook, and administrative database application tools).
Knowledge of OSHA regulations, building codes, environmental agency requirements, life safety standards, etc. required.
Experience in construction project management. Ability to read and correctly interpret construction documents and drawings, architectural drawings, and legal documents. Knowledge of facilities and construction terminology strongly desired.
Experience supervising and effectively collaborating with professionals at varying levels of responsibility and skills. Ability to evaluate, select, and manage appropriate vendors for landscape and construction-related services.
Must possess excellent decision-making and organizational skills. Ability to exercise good judgment and discretion with sensitive and confidential materials. Must be able to handle materials and information with a high degree of confidentiality.
Ability to communicate well in verbal and written form is essential. Demonstrated professionalism in interactions with university faculty and staff, public officials, contractors, and the general public.
Self-motivated who can take initiative to resolve problems. Must be able to meet deadlines in a fast-paced environment.
Strong interpersonal skills. Ability to work well and build relationships with other Harvard departments, employees, and vendors.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 53016BR
About Harvard University Business School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.