DLH Corp., the prime contractor for the Head Start Monitoring Project, is responsible for facilitating all facets of the federal monitoring process on behalf of the Administration for Children and Families’ (ACF) Office of Head Start. DLH Corp. is seeking Fiscal Consultants to join a team responsible for gathering and understanding data from Head Start programs across the country. Qualified applicants will have strong communication and narrative writing skills, the ability to collect relevant data as well as synthesize and analyze information that evaluates the quality of grantees’ administrative, fiscal, management and governance systems that supports the needs of children and families in their community.
The Fiscal Consultant is responsible for conducting fiscal reviews for Early Head Start, Head Start and Early Head Start Child Care Partnerships across the country in support of the Office of Head Start’s (OHS) monitoring program. All data is collected using an automated, standardized instrument. Consultants are supported by the Review Lead, and a Fiscal Subject Matter Expert (SME) is available as needed. Consultants are required to travel independently for review events lasting up to one week.
All Head Start consultants are required to be fully vaccinated from COVID-19 and provide proof of vaccination status prior to accepting a FY22 Consultant Master Agreement.
Additionally, all persons who conduct Head Start reviews on behalf of DLH must follow the COVID-19 prevention guidelines and requirements as determined by each grantee site, including, but not limited to, wearing mask, social distancing, frequently washing hands, etc.
DLH Head Start Leadership team has instituted these measures in an attempt to (1) protect and safeguard the health and well-being of staff and their families; the Head Start grantees and the children they serve, and the community at large from the spread of COVID-19 that may be reduced by vaccinations; and (2) maintain business operations and necessity. However, DLH cannot and expressly does not guarantee, that despite our best efforts to prevent the spread of COVID-19, Head Start consultants might contract this virus during the course of traveling to/from or at a Head Start program as a result of traveling and conducting in-person reviews.
Furthermore, given the nature of the Head Start consultants’ scope of work, close contact with program leadership and management, students, teachers, and visitors, other grantee personnel, and other DLH Head Start employees and reviewers, cannot be totally avoided. Said permission to travel and conduct the reviews are not to be relied upon as determination that it is safe or advisable even if done in accordance with Center for Disease Control (CDC) guidelines, federal, state, and local guidelines, and/or any other statutes, regulations, and guidelines. Additionally, all Head Start consultants who conduct Head Start reviews on behalf of DLH do so at their own risk and peril and therefore agree to assume and take on all the risks and responsibilities in any way associated with traveling and conducting Head Start reviews.
Complete all required virtual training before participating in reviews to become familiar with the monitoring processes, protocols, reporting database systems, and related resources
Evaluate programs for compliance with HS Act, HS Program Performance Standards and Uniform Guidance Requirements
Obtain, synthesize, and critically evaluate complex information about a program’s performance to understand the root of program challenges
Work with the review team to conduct Fiscal monitoring reviews, under the leadership of the DLH Review Lead, to include input of data, collection of evidence, interviewing and reporting results of the review in a narrative form
Have knowledge of the functions and systems that support quality fiscal operations such as: non-profit, single purpose, Local Educational Associations, community action agencies, etc.
Have knowledge of the OMB Uniformed Administrative Guidance, Cost Principles, and Audit Requirements
Understand data from audit reports and compliance reports from outside entities and the impact on fiscal operations
Understand how grantees and delegates manage equipment and real property purchased, leased, or renovated with Head Start funds
Develop an understanding of how grantees have created an awareness of their community and have used this information to determine their program design that meets the needs of children and families they serve as well as understand how grantees use data and direct financial resources to support continuous improvement and align with the programs service needs
Develop an understanding of the grantee’s fiscal, administrative, and management areas as well as how activities incorporate the governing body and policy group in the development of administrative, fiscal and program improvements in a comprehensive and holistic manner
Conduct analysis of grantee fiscal complexity including multiple funding streams, different entities, functions, and capacities
Review financial reports and source documents to provide assurances that transactions are documented accurately, are reflected in financial reports, and compliant with laws, regulations, and other requirements
Collect information about how grantees and delegates use Early Head Start/Head Start grant funds to support program operations and developing a clear understanding of a grantee’s system of internal controls
Collect and enter all information from data collection, interviews and document reviews into the monitoring software system and write a summary of each area synthesizing data that was collected and analyzed during the review
Write narrative summaries describing the concerns and/or issues as prescribed by the current monitoring process and review activities
Keep current with any changes affecting federal rules, regulations, and guidelines regarding Head Start and Early Head Start programs
Effective oral, report writing including writing fiscal narratives in plain language and interviewing skills
Ability to synthesize complex information using critical thinking and analytical skills
Ability to maintain confidentiality of sensitive data and information
Ability to use a variety of technology systems, Internet, virtual meetings software and other related online systems to support all monitoring review activities
Ability to interact with a customer-friendly focus and in a professional manner
Ability to work collaboratively with DLH Danya staff and grantee staff in alignment with the Office of Head Start, ACF Regional Offices and external stakeholders
Ability to complete work within the specified deadlines and timeframes
Proficiency in Microsoft Office Suite
Valid driver’s license
Ability to travel using air, rail, other means independently
Bachelor's or advanced degree in Accounting or Finance with at least 12 credits in Accounting
Minimum of 3 years of experience in financial management or in auditing Federal programs
Demonstrated understanding of Federal financial management requirements, general accepted accounting principles, and analytical processes
Documented work experience that includes effective integration of management systems and program services
Knowledge of the mechanics of writing a narrative to support evidence collected; organizing ideas that effectively communicate details of data collected during a review
DLH Corp, the prime contractor for the Head Start Monitoring Project, is responsible for facilitating all facets of the federal monitoring process on behalf of the Administration for Children and Families’ (ACF) Office of Head Start.