Performs administrative duties for the Chair of the Dept. of Pathology and Laboratory Medicine. Provides back up of administrative duties for the Chair of the Dept. of Radiology & Medical Director of Imaging Services. Supports secretarial and Human Resource functions for the Department of Pathology and Diagnostic Services.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Provides secretarial and administrative support to the Chair of the Dept. of Pathology and Laboratory Medicine -- schedules meetings: composes meeting agendas, attends meetings, takes and types minutes; drafts and types correspondence; maintains up-to-date filing systems; screens incoming calls ensuring to take accurate telephone messages.
Assists the Chair of the Dept. of Pathology and Laboratory Medicine with special projects and performance improvement activities. This includes maintaining the Performance Improvement Dashboard in Excel and creating PowerPoint presentations with the data.
Assists with maintaining and tracking licensure, memberships, CME, and credentialing for the Pathology Practice
Greets visitors, ascertains nature of business and escorts or directs visitors to appropriate individuals.
Schedules meetings including notifying attendees, reserving rooms, arranging meals and refreshments, equipment and other support materials.
Prepares requisitions and maintains supply inventory and materials, checks receipts for incoming materials, and processes invoices for payment.
Makes travel reservations, orders air/rail tickets, books and confirms lodging and airline reservations, and prepares travel expense reports for all pathologist
Maintains time and attendance information for the department, including timekeeping for payroll.
Collaborate with Risk Management Dept. to secure pathology materials for legal cases.
Audits and maintains monthly budget sheets for accuracy
Manages data for the following: Cytology and Pathology Administration, Quality Assurance, and Accreditation
Performs assigned work safely; adheres to safety rules and practices and reports any unsafe activities, conditions, hazards or safety violations that may cause injury to oneself, other employees, patients and visitors.
Performs other related duties as directed.
EDUCATION AND EXPERIENCE REQUIREMENTS:
High School diploma or equivalent required.
Completion of a program in secretarial science or related field preferred.
Four years clerical or secretarial experience.
An equivalent combination of education and experience may be substituted.
KNOWLEDGE, SKILL, AND ABILITY REQUIREMENTS:
Knowledge of business office practices.
Knowledge of clerical methods and techniques.
Knowledge of office equipment and machines.
Knowledge of medical terminology.
Knowledge of departmental policies, procedures, and operations.
Ability to plan, organize, and handle various tasks simultaneously.
Ability to use personal computer using word processing, spreadsheet and data base programs to enter, store, and retrieve information.
Ability to maintain confidential and sensitive information and materials.
Ability to interact effectively and maintain constructive working relationships.
Ability to establish and maintain departmental filing system.
Ability to work independently within established guidelines.
Ability to coordinate and implement changes in appointments and schedules.
Ability to exercise judgment, tact, and diplomacy.
Skill in oral and written communication.
EEO Statement: Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.
UPDATE: ChristianaCare is committed to prioritizing the health and safety of our patients and caregivers. As we continue to meet the needs of our caregivers and our community through the COVID-19 pandemic, our commitment to health and safety requires that we take new steps to ensure a safe environment for medical care for our patients and a workplace that avoids preventable harm for our caregivers. For this reason, vaccination for COVID-19 is required for all caregivers at ChristianaCare and is considered a safety standard that is job-related and consistent with business necessity for all caregivers.
ChristianaCare Health System is headquartered in Wilmington, Delaware and is one of the country's largest health care providers, ranking 21st in the nation for hospital admissions. Christiana Care is proudly a Nurse Magnet recognized institution. Christiana Care Health System is also one of the largest health care providers in the mid-Atlantic region, serving all of Delaware and portions of seven counties bordering the state in Pennsylvania, Maryland and New Jersey. A not-for-profit, non-sectarian health system, Christiana Care includes two hospitals with more than 1,100 patient beds, and is a major teaching hospital with two campuses. Christiana Care is continually recognized for excellence on a regional and national level. Our role in the community is expressed in the Christiana Care Way: "We serve our neighbors as respectful, expert, caring partners in their health. We do this by creating innovative, effective, affordable systems of care that our neighbors value."Christiana Care is a great place to work because we value diversity and recognize it to be a core part of our success. Because of the diversity of our employees, affiliated health professionals and volunteers, we are ...positioned to meet the unique needs of our patients and community. We acknowledge and celebrate the uniqueness and talent of each employee. Because of our talented workforce we are able to provide a quality healthcare experience to our patients and community. We strive to create an inclusive environment in which individual diversity can be leveraged and thrive. Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.