Career Center

The Opportunity

Brandeis University â“ a distinguished top-tier private research university recognized for its academic excellence and leading-edge research â“ has an exciting opportunity for a talented and motivated Event Coordinator.

Brandeis is dedicated to first-rate undergraduate education while making groundbreaking scientific discoveries, advancing artistic and creative expression, and tackling some of societyâ™s most pressing economic, human rights, and health policy issues. Brandeis offers a culture of learning and mentorship essential to a 21st-century liberal arts education where close relationships with professors and research opportunities enable students at all levels to collaborate with faculty members and peers across the institution.  Established as a nonsectarian university in 1948 by members of the American Jewish community, our visionary founders shared a commitment to social justice and to making the world a better place. Our foundersâ™ pioneering spirit and intellectual pursuits continue today at Brandeis â“ from helping to solve a national public health crisis through work at its Opioid Policy Research Collaborative, to the biological discoveries that, in 2017, earned two faculty members a Nobel Prize in Physiology or Medicine.

We aspire to further such important endeavors and are looking to grow our team with individuals who share our passion and commitment. In preparation for its next ambitious campaign, the Division of Institutional Advancement (IA) seeks to strengthen the bonds with the universityâ™s many constituencies. By working together, we will secure the financial resources necessary to continue the legacy of excellence in teaching, research, and scholarship at Brandeis.

Located nine-miles west of downtown Boston, a global hub for higher education and innovation, Brandeis University is accessible via major highways (I-90 and I-95) and the MBTA Brandeis/Roberts commuter rail stop.

Position Summary

The Event Coordinator is responsible for providing administrative, event and volunteer support to staff (Senior Director, Director, Associate Director, and Assistant Director) who plan and manage University programs including by not limited to Alumni Weekend class specific and special programs as well as alumni travel programs. This support includes exemplary customer service, professional writing, volunteer and vendor relationship management, and technical support related to the online event and e-communications platform (Pardot), as well as the Brandeis CRM (Ascend, a Salesforce product).

Primary Responsibilities

• Assist with logistical preparations for University programs, including but not limited to Alumni Weekend and other programs.  This would include: volunteer and registration coding, processing and reconciling financial adjustments, reporting, packet information, alumni mementos and related publications. Serves as the primary front-line contact for alumni who inquire about Alumni Weekend and other events and programs coordinated through the alumni office. Some early morning, evening and weekend hours are required.
• Research, identify and serve as the point person for various vendors, negotiate and establish fair pricing, and facilitate the contract process ensuring all requirements are met.   
• Support assigned and non-assigned volunteer efforts by preparing information (pulling data, creating spreadsheets, providing class statistics) and creating layout and design for collected yearbook submissions. Keep track of class committee information and engagement, and update the correct channels including, both hard copy as well as through the use of the university's CRM technology software.          
• Create, build and manage web-related tasks for numerous class and event web pages (CMS). Collaborate with IA Communications on a strategy, design and architecture of numerous class pages as well as the overall look and feel of the Alumni Weekend website. Creative thinking for best layout and display of information (some of which is similar for classes, but others that are more customized).  Additionally, must have the ability to think strategically to manage the website in a manner that meets with accessibility standards and continues to maintain best practices for the web presence.
• Help design and build email communications utilizing the Pardot platform. Regularly update email tracking documents with results of communications sent out. Continue to hone acquired skills to manage data and extract reports from the back end. Serves as an administrative âœsuper user❠for the division, continuing to enhance skills in the area of form development, utilization of software improvements and reporting tools. Provide troubleshooting assistance to support alumni relations users and others members of the division as needed.
• Work collaboratively with Alumni Relations staff to train students and assist in managing assignments

Qualifications

• Bachelorâ™s degree required.
• 1-3 years of experience, preferably in a higher education setting.
• Demonstrates proficiency in email, word processing, spreadsheet, presentation and conferencing software, and relational databases with an ability to become comfortable and productive with the Universityâ™s alumni and donor systems.  Adobe Suite and Google Suite experience highly desired.       
• Demonstrates knowledge, creativity, and strategic thinking with regard to design, content and customization of numerous webpages related to general programs and class-specific information.
• Ability to successfully interact with varied constituencies, including those of considerable academic, community, social, and business status.  At all times represents Brandeis University in an exemplary and professional manner.
• Exhibits excellent written and oral communication skills that promote academic and business professionalism and convey information clearly and concisely.
• Ability to apply good judgment and discretion when dealing with highly confidential alumni, parent, student, family, donor and prospect information.
• Excellent organizational skills with high attention to detail and follow-up.
• Adheres to University and departmental business policies and procedures. 
• Presents a collegial, collaborative and customer-service demeanor that positively reflects the core values and standards of the institution and demonstrates tact and diplomacy.
• Must be able and willing to work occasional evenings and weekends with an attitude of doing what it takes to get the job done.

Commitment to Diversity, Equity, and Inclusion

Diversity, equity and inclusion aren't just important values at Brandeis today ┠they are rooted in our identity as an institution. They serve as a regular reminder for self-reflection, and a continuous call to grow.  Founded as a model of ethnic and religious pluralism, Brandeis University welcomes students, faculty, and staff of every nationality, religion, and orientation.  Social justice is central to the mission of Brandeis, which endeavors to foster a just and inclusive campus culture that embraces the diversity of our larger society.  Brandeis embodies the American heritage of cultural diversity, equal access to opportunity and freedom of expression.  Read more online about our

About Brandeis University

As a medium-sized private research university with global reach, we are dedicated to first-rate undergraduate education while making groundbreaking discoveries. Four major academic units with 3,600 undergraduates and 2,050 graduate students comprise the University: the College of Arts and Sciences, the Heller School for Social Policy and Management, the International Business School, and the Rabb School of Continuing Studies. In 1985, Brandeis was elected to membership in the prestigious Association of American Universities (AAU), which represents the 62 leading research universities in the United States and Canada. Brandeis has been ranked among the top 35 national universities by U.S. News & World Report every year since the rankings’ inception. Our 235-acre campus is located in the suburbs of Boston, a global hub for higher education and innovation. Our faculty are leaders in their fields, as passionate about teaching and mentorship as they are about pushing the boundaries of knowledge. Our students are motivated, compassionate, curious and open to exploring new and challenging experiences. Brandeis was founded in 1948 as a nonsectarian university under the sponsorship of th...e American Jewish community to embody its highest ethical and cultural values and to express its gratitude to the United States through the traditional Jewish commitment to education. By being a nonsectarian university that welcomes students, teachers and staff of every nationality, religion and orientation, Brandeis renews the American heritage of cultural diversity, equal access to opportunity and freedom of expression.

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