East Lansing, Michigan
Washington, D.C.
Palatka, Florida
Posted: 11-Apr-25
Location: Waltham, Massachusetts
Internal Number: R0011607
Brandeis University â“ a distinguished top-tier private research university recognized for its academic excellence and leading-edge research â“ has an exciting opportunity for a talented and motivated Assistant Director, Alumni Relations.
Position Summary:
As a member of the Alumni Relationsâ™ team, the Assistant Director will be responsible for leading and managing six or more class committees celebrating a milestone reunion, with a focus on young alumni (BOLD), as well as special interest groups who are interested in planning a reunion to be held during Alumni Weekend, and off-cycle reunion classes. In this role, you will support committee planning, organization, and promotion of the intended programs while working closely with Leadership Annual Giving colleagues to create agendas that promote attendance, leverage giving opportunities, and foster an overall positive relationship between alumni and the University.
To apply, please submit your cover letter and resume/CV.
Position Responsibilities:
Class volunteer and program management (50%)
Manages six or more undergraduate classes celebrating a reunion, with a focus on young alumni (BOLD). Recruits, organizes, trains, and motivates reunion class volunteers for key reunions, and assists other quinquennial classes with volunteer-driven programs. Collaborates with schools and departments to provide integration and coordination of efforts. Provides strategic direction for volunteers and manages expectations, both of which occur through careful planning, relationship building, and ongoing high-touch communications.
Oversees direct marketing to reunion classes, Alumni Weekend promotion, and yearbook publications for reunions. Promotes strategies, crafts marketing communications, and establishes best practices that yield increased levels of attendance and participation for individual classes, all of which contribute significantly to the overall reunion component of Alumni Weekend.
Fosters ongoing relationships with alumni for further engagement with alumni activities throughout their lifetime.
Salesforce CRM (25%)
Participate in in-depth training for new Salesforce CRM suite of products, including Ascend, Linvio, and Pardot.
Serve as team liaison for all CRM related questions and troubleshooting. Create and manage event registration and landing pages.
Manage approved communications templates. Oversee creation of communications, including email and website.
Alumni weekend planning and management (25%)
Plans, coordinates, and manages aspects of the Alumni Weekend program with other campus offices, including Brandeis Bookstore, Athletics, and the Office of Student Activities, and engages faculty to participate in select programs.
Schedules on- and off-campus programs, including religious services, and outings. Selects, hires, and trains a host of outside vendors who provide apparel, on-site decor, printing, and program supplies.
Ensures compliance with Brandeis Procurement and Facilities Management policies and procedures. Provides on-site management of assigned events and programs, orchestrating activities, problem-solving and troubleshooting issues as they arise.
Skills & Qualifications:
Bachelor's degree or equivalent plus 3-5 years; 1-3 years of supervisory experience preferred
Event-planning experience strongly preferred.
Experience working with volunteer committees and individual volunteers
Ability to multi-task required.
Must have project and database management skills.
Must have excellent MS Excel skills.
Additional Information:
Must be able and willing to work occasional evenings and weekends with an attitude of doing what it takes to get the job done.
Travel and evening and weekend hours are required.
Excellent organizational skills with high attention to detail and follow-up.Â
Exhibits excellent written and oral communication skills that promote business professionalism and convey information clearly and concisely.
Self-motivated with an ability to work both independently and collaboratively.
High level of computer, technical and social media proficiency, including use of CRM database systems, Office suite, events management software, email marketing and communications software, graphics programs (Adobe In-Design), survey tools, committee and community management software, etc. Ability to design multi-level registration forms, logic-based smart-forms and surveys, etc. Ability to problem solve and "think on your feet" to address questions and troubleshoot issues that arise with individuals and committees or during the management of on-site events.
Ability to successfully interact and collaborate with varied constituencies and at all times represent Brandeis University in an exemplary and professional manner.
Ability to apply sound judgment, discretion, and a commitment to professional ethics, data security, and nondisclosure when dealing with highly confidential constituent, donor, and prospect information.
Adheres to University and departmental business policies and procedures.
About Brandeis:
Brandeis is dedicated to first-rate undergraduate education while making groundbreaking scientific discoveries, advancing artistic and creative expression, and tackling some of societyâ™s most pressing economic, human rights, and health policy issues. Brandeis offers a culture of learning and mentorship essential to a 21st-century liberal arts education where close relationships with professors and research opportunities enable students at all levels to collaborate with faculty members and peers across the institution. Established as a nonsectarian university in 1948 by members of the American Jewish community, our visionary founders shared a commitment to social justice and to making the world a better place. Our foundersâ™ pioneering spirit and intellectual pursuits continue today at Brandeis â“ from helping to solve a national public health crisis through work at its Opioid Policy Research Collaborative, to the biological discoveries that, in 2017, earned two faculty members a Nobel Prize in Physiology or Medicine.
We aspire to further such important endeavors and are looking to grow our team with individuals who share our passion and commitment. In preparation for its next ambitious campaign, the Division of Institutional Advancement (IA) seeks to strengthen the bonds with the universityâ™s many constituencies. By working together, we will secure the financial resources necessary to continue the legacy of excellence in teaching, research, and scholarship at Brandeis.
Located nine-miles west of downtown Boston, a global hub for higher education and innovation, Brandeis University is accessible via major highways (I-90 and I-95) and the MBTA Brandeis/Roberts commuter rail stop.